Legal

These Terms and Conditions are adopted by BCBT - Brussels College of Business and Technology (BCBT), which is operated by Scholaria BV. References to “BCBT”, “we” or “the institution” mean BCBT as operated by Scholaria BV.

1. Introduction and Acceptance of Terms

Welcome to BCBT (referred to as "BCBT", "we", "us", or "our"). These Terms and Conditions ("Terms") constitute a legally binding agreement between you (the "Student", "you", or "your") and BCBT governing your enrolment, participation in academic programmes, and use of our services and facilities.

1.1 Scope of Agreement

These Terms apply to:

• All students enrolled in undergraduate and postgraduate programmes at BCBT
• Full-time, part-time, and online learning students
• Short courses, certificate programmes, and professional development courses
• Use of BCBT facilities, resources, and services
• All academic activities, events, and institutional engagements

1.2 Related Policies

📋 Additional Institutional Policies

These Terms incorporate and reference the following policies, which form part of your agreement with BCBT:

• Cancellation, Refund & Modification Policy
• Data Protection and Confidentiality Policy
• Safeguarding Policy
• Code of Conduct
• Health and Safety Policy
• Anti-Bribery and Corruption Policy

2. Admission and Enrolment

2.1 Application Process

Admission to BCBT is granted based on:

• Submission of a complete and accurate application form
• Provision of all required supporting documents (transcripts, certificates, identification, etc.)
• Meeting programme-specific entry requirements
• Demonstration of English language proficiency (where applicable)
• Payment of the application fee (non-refundable)

2.2 Conditional and Unconditional Offers

Conditional Offers: Students receiving conditional offers must fulfill all specified conditions by the deadline stated in their offer letter. Failure to meet conditions may result in withdrawal of the offer.

Unconditional Offers: Students with unconditional offers must confirm acceptance and pay required deposits by the stated deadline to secure their place.

2.3 Truthfulness and Accuracy

• Immediate withdrawal of your offer of admission
• Termination of enrolment if discovered after registration
• No refund of tuition fees or deposits
• Possible legal action and reporting to relevant authorities

2.4 Right to Refuse Admission

BCBT reserves the right to refuse admission to any applicant at its sole discretion, including but not limited to cases where:

• Entry requirements are not met
• Programme capacity has been reached
• Previous disciplinary issues or academic misconduct
• Concerns about the applicant's suitability for the programme

3. Academic Programmes and Delivery

3.1 Programme Structure and Content

BCBT delivers the following qualifications, awarded by the relevant awarding body:

• NCC Education qualifications (Levels 3–6, Ofqual-regulated) - including the Level 3 International Foundation Diploma for Higher Education Studies (Business and Computing)
• International Business Developer (IBD) - Level 6 (RNCP 37849), awarded by Paris Education (ESTIAM)
• Data and Applications Designer-Developer (DAD) - Level 6 (RNCP 37873), awarded by Paris Education (ESTIAM)
• Business Management - Level 7 (RNCP 40257), awarded by Paris Education (ESTIAM)

Programme content, modules, and assessment methods are outlined in programme specifications available on our website. BCBT reserves the right to make reasonable changes to:

• Module content and learning outcomes
• Teaching methods and delivery formats
• Assessment types and weightings
• Academic staff assignments
• Timetables and scheduling

3.2 Modes of Delivery

Programmes may be delivered through:

• On-campus classes: Face-to-face teaching at BCBT premises
• Blended learning: Combination of on-campus and online delivery
• Online learning: Remote participation via digital platforms

BCBT may change the mode of delivery in response to external circumstances (e.g., public health emergencies, force majeure events) while maintaining educational quality and standards.

3.3 Academic Calendar

The academic year is divided into two main intakes:

• September Intake: Semester 1 (September - December) and Semester 2 (January - May)
• February Intake: Semester 1 (February - May) and Semester 2 (September - December)

Detailed academic calendars, including term dates, examination periods, and holidays, are published on the Academic Calendar page.

3.4 Attendance Requirements

Students are required to:

• Maintain a minimum attendance rate of 80% for all scheduled classes and activities
• Participate actively in learning activities, assessments, and examinations
• Notify BCBT promptly of any absences due to illness or exceptional circumstances

4. Tuition Fees and Payment

4.1 Fee Structure

Tuition fees are published on our website and in offer letters. Fees cover:

• Tuition and teaching for enrolled programme
• Access to learning resources and library facilities
• Student support services
• Assessment and examination fees
• Awarding body certification fees

Not included in tuition fees:

• Travel and transportation costs
• Optional study trips or additional courses
• Resit or reassessment fees (if applicable)

4.2 Payment Deadlines

Tuition fees must be paid according to the schedule outlined in your offer letter or payment plan agreement. Typical payment requirements:

4.3 Late Payment and Consequences

Failure to pay fees by the due date may result in:

• Suspension of access to learning resources and facilities
• Inability to sit examinations or receive results
• Withdrawal from the programme
• Referral to debt collection agencies
• Legal action to recover outstanding amounts

4.4 Fee Increases

Tuition fees may be subject to annual increases. Students will be notified of any fee changes at least 3 months in advance. Fee increases typically apply to new cohorts and do not affect students already enrolled in a specific programme year.

5. Cancellation, Refunds, and Modifications

BCBT's comprehensive cancellation and refund policy is detailed in our dedicated policy document.

• Before Programme Start: 100% full refund available (no administrative fees)
• After Programme Start: see the Cancellation Policy for the withdrawal rules
• Programme Changes: Allowed after payment but before programme start (no fees)
• Intake Deferrals: Available before programme start (no processing charges)

Read Full Cancellation & Refund Policy

6. Academic Integrity and Conduct

6.1 Academic Honesty

BCBT expects all students to maintain the highest standards of academic integrity. This includes:

• Submitting original work that is your own
• Properly citing and referencing all sources
• Avoiding plagiarism, cheating, and collusion
• Not purchasing or commissioning work from third parties
• Complying with assessment regulations and examination rules

6.2 Academic Misconduct

Academic misconduct includes but is not limited to:

6.3 Student Code of Conduct

All students must comply with BCBT's Code of Conduct, which includes:

• Treating all members of the community with respect and dignity
• Refraining from harassment, bullying, or discriminatory behavior
• Respecting BCBT property and resources
• Complying with health and safety regulations
• Following instructions from BCBT staff and security personnel
• Not engaging in illegal activities on BCBT premises

Read Full Code of Conduct

6.4 Disciplinary Procedures

Violations of academic integrity or the Code of Conduct may result in disciplinary action, including:

• Formal warnings
• Academic penalties (reduced marks, module failure)
• Suspension from BCBT
• Expulsion and termination of enrolment
• Reporting to awarding bodies and professional organizations
• Referral to law enforcement for criminal matters

7. Student Rights and Responsibilities

7.1 Student Rights

As a student at BCBT, you have the right to:

• Receive high-quality teaching and academic support
• Access learning resources, facilities, and services
• Fair and transparent assessment of your academic work
• Timely feedback on assignments and examinations
• Appeal academic decisions through established procedures
• Access student support services (counseling, wellbeing, disability support)
• Participate in student representation and feedback mechanisms
• Be treated with respect and dignity without discrimination
• Privacy and confidentiality of personal information

7.2 Student Responsibilities

As a student at BCBT, you are responsible for:

• Engaging actively with your studies and meeting academic requirements
• Attending classes and completing assessments on time
• Maintaining academic integrity and ethical standards
• Paying tuition fees and other charges by due dates
• Keeping your contact information and personal details up to date
• Complying with BCBT policies, regulations, and procedures
• Respecting the rights and wellbeing of others
• Using BCBT resources and facilities responsibly
• Reporting concerns about safety, misconduct, or policy violations

8. Data Protection and Privacy

8.1 Personal Data Collection and Use

BCBT collects, processes, and stores personal data in accordance with the General Data Protection Regulation (GDPR) and Belgian data protection laws. We collect personal data for purposes including:

• Processing your application and managing your enrolment
• Delivering educational services and academic support
• Maintaining student records and transcripts
• Complying with legal and regulatory requirements (e.g., accreditation)
• Communicating with you about your studies and BCBT matters
• Improving our services and educational quality

8.2 Your Data Rights

Under GDPR, you have the right to:

• Access your personal data held by BCBT
• Request correction of inaccurate or incomplete data
• Request deletion of your data (subject to legal retention requirements)
• Object to certain types of data processing
• Request restriction of processing in specific circumstances
• Data portability for certain types of information

Read Full Data Protection Policy

8.3 Data Sharing

BCBT may share your personal data with:

• Awarding Bodies: NCC Education and Paris Education (ESTIAM)
• Government Agencies: As required by law for reporting and regulation
• Service Providers: Third parties who support our operations (e.g., IT systems, payment processors)
• Partner Institutions: For collaborative programmes or progression routes

9. Intellectual Property Rights

9.1 BCBT Intellectual Property

All teaching materials, course content, lecture notes, presentations, videos, and other educational resources provided by BCBT remain the intellectual property of BCBT and/or its staff. Students may:

• Use materials for personal study and academic purposes
• Download and print materials for individual use

Students may NOT:

• Share, publish, or distribute BCBT materials without permission
• Upload materials to file-sharing websites or public platforms
• Use materials for commercial purposes
• Claim authorship of BCBT-created content

9.2 Student Intellectual Property

Students retain intellectual property rights to original work created during their studies (e.g., essays, dissertations, projects), subject to:

• BCBT's right to use student work for educational quality assurance and accreditation purposes
• Requirements to share work with awarding bodies for assessment and moderation
• Any specific agreements related to collaborative research or industry partnerships

10. Liability and Disclaimers

10.1 Limitation of Liability

BCBT will not be liable for:

• Loss or damage to personal property brought onto BCBT premises
• Delays or disruptions to teaching caused by circumstances beyond our control (force majeure events)
• Third-party services or facilities not directly managed by BCBT
• Actions or omissions of other students or third parties
• Career outcomes or employment prospects following graduation

10.2 Insurance

Students are strongly advised to obtain:

• Personal possessions insurance for valuables and equipment
• Health and medical insurance
• Travel insurance for travel and study trips
• Professional liability insurance if required for placements or practice

10.3 Force Majeure

BCBT shall not be liable for failure to perform obligations due to circumstances beyond reasonable control, including:

• Natural disasters, pandemics, or public health emergencies
• War, terrorism, civil unrest, or government restrictions
• Strikes, labor disputes, or industrial action
• Utility failures, technology outages, or infrastructure damage

In such circumstances, BCBT will make reasonable efforts to minimize disruption and provide alternative arrangements where feasible.

11. Complaints and Appeals

11.1 Student Complaints Procedure

BCBT is committed to addressing student concerns fairly and promptly. Students who wish to make a complaint should:

Step 1 - Informal Resolution: Raise the matter with the relevant staff member or module tutor to seek informal resolution.

Step 2 - Formal Complaint: If the issue is not resolved, submit a formal written complaint to [email protected] including:

• Your name, student ID, and contact details
• Clear description of the complaint and relevant dates
• Steps already taken to resolve the issue
• Desired outcome or resolution

Step 3 - Investigation: Complaints will be acknowledged within 2 business days and investigated within 10-15 business days.

Step 4 - Appeal: If you are dissatisfied with the outcome, you may appeal to the Vice Rector ([email protected]) within 14 days of receiving the decision.

11.2 Academic Appeals

Students may appeal academic decisions (e.g., assessment marks, progression decisions) on the following grounds:

• Procedural irregularities in the assessment process
• Extenuating circumstances that affected performance
• Evidence of bias or unfair treatment

Appeals must be submitted in writing within 14 days of receiving the decision.

12. Programme Changes and Discontinuation

12.1 Changes to Programmes

BCBT reserves the right to make reasonable changes to programmes, including:

• Module content, learning outcomes, and assessments
• Teaching staff and delivery methods
• Timetables and scheduling
• Location of teaching (subject to reasonable notice)

Significant changes will be communicated to students as early as possible, and we will make reasonable efforts to minimize disruption.

12.2 Programme Discontinuation

In exceptional circumstances, BCBT may discontinue a programme. In such cases, we will:

• Provide at least 6 months' notice to enrolled students
• Allow current students to complete their studies through "teach-out" arrangements
• Offer alternative programme options or transfer arrangements where feasible
• Consider refunds or compensation on a case-by-case basis

13. Termination of Enrolment

13.1 Grounds for Termination

BCBT may terminate a student's enrolment for reasons including:

• Non-payment of tuition fees or persistent late payment
• Failure to meet academic progression requirements
• Serious academic misconduct or plagiarism
• Breach of the Code of Conduct or disciplinary violations
• Provision of false or fraudulent information
• Health and safety concerns that cannot be reasonably accommodated

13.2 Consequences of Termination

Upon termination of enrolment:

• Access to BCBT facilities and services will be withdrawn
• No refund of tuition fees will be provided (except as outlined in the Cancellation Policy)
• Outstanding fees remain payable
• Academic transcripts will reflect the termination where appropriate

14. Governing Law and Jurisdiction

14.1 Applicable Law

These Terms and Conditions and your relationship with BCBT are governed by the laws of Belgium. Any disputes arising from these Terms shall be subject to the exclusive jurisdiction of the Belgian courts.

14.2 Language

The official language of instruction and administration at BCBT is English. All communications, documentation, and legal agreements are conducted in English unless otherwise specified.

14.3 Severability

If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.

15. Changes to Terms and Conditions

15.1 Updates and Amendments

BCBT reserves the right to update or amend these Terms and Conditions to reflect:

• Changes in legislation or regulatory requirements
• Updates to institutional policies and procedures
• Improvements to services and operations
• Changes in awarding body requirements

15.2 Notification of Changes

Students will be notified of significant changes to these Terms via:

• Email to registered student email addresses
• Announcements on the BCBT website
• Notices posted on the student portal or learning management system

Updated Terms will be effective from the date specified in the notification. Continued enrolment following notification of changes constitutes acceptance of the revised Terms.

15.3 Version Control

Current Version: 2026.1 (April 2026)
Previous Version: N/A (First Publication)
Next Review Date: April 2027

16. Contact Information and Support

16.1 General Enquiries

BCBT Office
Email: [email protected]
Phone: +32 471 09 6641
Website: bcbt.be

16.2 Academic and Student Support

Vice Rector (Academic Affairs)
Email: [email protected]
Phone: +32 471 09 6641

16.3 Admissions and Enrolment

Admissions Office
Email: [email protected]
Phone: +32 471 09 6641

16.4 Complaints and Appeals

Formal Complaints: [email protected]
Appeals: [email protected]
Whistleblowing: [email protected]